So, here we are for the 2nd round of the Power Point Presentation Series.

If you by chance missed , here is the link—Lesson #1

Once the Power Point presentation is completed, you can burn it to DVD so you can share it with others.
Okay, I think I got ahead of myself because I didn’t explain how to do make the transition from power point presentation to slide show…

First things first….create a Slide Show

• Open your power point presentation, click on slide show on the top navigation bar.
• Scroll down to Set up show - here are the steps to get through this:

You will get a new window -you will see

• show type
• show options
• performance
• show slides
• advance slides
• multiple monitors

Show type- you should either select presented by speaker (full screen) or browsed by individual if you would like others in a chat room to be able to scroll the slides.

Show Options- Loop continuously until Esc (hitting escape), show without narration, show without animation. - In my opinion, you will want to leave this unchecked because it will limit your ability to make your presentation unique.

Performance-I would recommend to leave this as [use current resolution], however this is useful if you are having trouble seeing the slides properly. There is a *tips* button to the right to correct this situation. I haven’t ever had to worry about not being able to see my slides though.

Show Slides- there is two buttons here - show all or to and from (this is for picking a selection out of your current presentation instead of showing all slides in the presentation). Since, for this post, I am assuming you are creating a new presentation, then I would recommend you choose show all.

Advance Slides- Manually or Use timings, if available. Manual is basically what it means - you are going to manually click on a button to move from one slide to the next. Use timings, means that you are going to set a time for each slide to be displayed before the next slide will be shown. Most presenters choose manual at first, however, if you are choosing to make this Power Point presentation into a video you will wish to choose use timings.

Multiple Monitors - This is if the presentation is going to be displayed on more than one monitor. So for the most part, you won’t need to do anything with this.

Ok, so now let’s talk about Timings - this will be essential for the video part of the presentation. You will decide how much time will be for each slide.

• Click on Slide Show
• Scroll down and click Rehearse Timings *Tip here–be sure that you are ready to speak about the 1st slide because the timer starts immediately when you click this
• After you are done speaking about the first slide, click your mouse and the next slide will appear
• Repeat this until you are done with all slides
• When all slides are complete, you will see another window, asking, “Do you wish to keep these timings?” If you are satisfied with the timings for each slide, then click yes. If you feel that you need to redo them, click no.

I will reveal abit more about me–I will be tell you, when I first tried to do the timings, I couldn’t get the timings right at first…so don’t worry if you don’t get it right away.

• Once you click “yes”, you will see the slides displayed in order and the times underneath each one.

Next order of business is recording the narration for the slides or the video you are going to be making from your presentation.

• Click again on Slide Show
• Scroll down to recording narration
• Speak what you wish to say for the 1st slide
• Click when ready to narrate the next slide
• Repeat until completed

Again, great tip here is —Be sure that you have the writing done and edited as to what you would like to say. *one idea is to rehearse what you would like to say a couple of times out loud to someone and then you will hear what you may wish to change

oh, something else you may wish to do—have 2-3 other people read through your narration and allow them to offer their opinions or ideas.

Next thing to do (if you would like), is to add visual effects to “bridge” the slides and that is under Slide Transition…here are those steps:

• Once again, click on slide show
• Scroll down to slide transition
• You will see a window on the right
• There is a list of options, such as blinds horizontal and checkerboard down
• Pick and choose which ones you like the best
• Below that, you will see where it states Modify Transition - here you can pick the speed of the transition that you picked
• Below that, you will see words of Advance Slides - you can click manually however, if you are doing a slide show you will wish to have the box checked that states “advanced after” (this is where the timing will be stated)
• Underneath that you will see three buttons, apply to all slides, play and slide show. Here you can play your slide show and make the necessary adjustments.

Well, that is a completed slide show power point presentation—woohoo! Next time, I will discuss the steps to transfer the slide show to others to view.

This entry was posted on Thursday, August 16th, 2007 at 3:48 pm and is filed under Writing & Business Lessons. You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site.